Quotation Specialist (Mechanical/Industrial Engineering background)
Job Description NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below. - Maintain department KPIs and response turnaround times. - Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies. - Resolve routine problems, investigate and analyze as required - Perform the job with minimal supervision and high flexibility. Responsibilities The Quotations specialist tasks and duties include: - Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request - Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request - Instructions to Bidders - Project Scope of Work - Technical Specifications - Deviations and Exceptions List - Price Bid Sheets - Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including: - Application engineering - Operations (Manufacturing plants) - Compliance - Finance/Credit - Legal - Customer service (Local and Overseas) - Field Service (Consumables, Tools, Carousels, Training, etc.). - Logistics - Quality - Projects - Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines. - Perform a weekly follow-up meeting with sales members and task completions and highlight priorities. - Determine the schedule for the proposal and respond before the deadlines. - Follow the proposal department KPIs including response time. - Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together. - Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates. - Manage the post-bid technical and commercial clarifications from the Clients - Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged - Keeps and maintainsa log for the project proposals and maintains status until won or lost with the quotation specialists. - Coordinate the handover to the Order management team, Projects & Operation teams - Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department. - Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers. Qualifications - Bachelor's degree or equivalent and 3-5 years of experience in similar position. - Previous experience within an Estimating role. - Product experience/knowledge of composites, understanding of bid processes, and negotiation. - Understanding of the applicable Industry Standards for Fiberglass Composite Products. - Piping /EPC experience. - Strong mathematics , IT skills, problem solving. - Proficient in the use of Microsoft Word & Excel. - Ability to use D365 , ERP systems. - Ability to undertake material take-offs from 3rd party information. - Ability to read & understand drawings.